Hague Apostilles and Embassy Legalization
We provide professional U.S. Apostilles, Document Authentication, Certification, Embassy Legalization, Attestation, and Document Retrieval services. We process documents from all 50 U.S. States, U.S. State Department in Washington, DC, and all embassies / consular offices in the United States.
Apostille services in all 50 States
Use our FAST and RELIABLE apostille services to get your documents authenticated for use in Hague countries. An apostille will make your document valid outside the United States. We obtain apostilles from all 50 states and from the U.S. State Department in Washington DC, offereing the best service-time-price combination.
US Apostille Services
Attestation by all foreign embassies
We have good working relationship with many foreign embassies and consulates. If your documents are intended for a Non-Hague country, you will need the embassy legalization. Entrust this complex procedure to our experts, rely on our exprience and knowledge of legalization procedures.
Guaranteed worldwide acceptance
Your success overseas is important to us. We are not just a messenger service that will deliver your documents to the Office of the Secretary of State or to an embassy. Rely on our many years of experience in the U.S. legalization procedures and our knowledge of the requirements of foreign receiving agencies. We will work with you to make sure your documents will be accepted in the country of intended use.
AApostilles and embassy legalization
Legalization for Foreign Use Explained
If your document is intended for a foreign country, in most cases, it cannot be presented there as is. If a country of intended use of your document is a Hague country (see the list of Hague countries), the document has to be legalized by a Hague Apostille. A Hague Apostille is a seal that makes a document valid in a foreign country that joined the Hague Convention.
In all states of the United States of America, an Apostille is a separate page attached to the document. It can be attached to the document by a staple (as used by the DC Secretary of State, and also in the states of California, Connecticut, Rhode Island, New Jersey, and many ohters), by a grommet (U.S. State Department Apostilles, New York apostilles), by a ribbon (Massachusetts apostilles), they can be glued to the original documents or affixed in some other manner. All these ways are legitimate ways of attaching apostilles to documents. As required by the Hague convention, all apostilles have the title "Apostille", the reference to the Hague Convention, and the following ten items: (1) country where the apostille is being issued ("United States of America"); (2) name of the official (whose signature is being certified by an apostille; (3) the position or capasity of this official; (4) name of of the seal on the attached document (for example DC notary seal or agency seal, e.g. Department of Health seal, or Department of the Treasury Seal), (5) name of the city where the apostille is being issued; (6) the date when the apostille is being issued; (7) position of the official person who signed the apostille (e.g. "Secretary of the District of Columbia" in case of DC apostilles, and "Assistant Authentication Officer" in case of federal apostilles; (8) consecutive number of the apostille; (9) the seal of the apostille issuing agency (the seal of the New York Secreatry of State, in case of New York apostilles, and the seal of the U.S. State Department in case of federal apostilles; (10) signature. In addition, apostilles issued by the the Office of the Secretary of State might have the following text: "This Apostilles is not valid anywhere within the United States of America, its territories or possessions. This apostille only certifies the authenticity of the signature and the capacity of the person who signed the public document, and, where appropriate the identity of the seal or stamp which the public document bears. This apostille does not cerify the content of the document for which it was issued." Such inscriptions are optional and may or may not be present on the apostilles.
The following countries joined the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents (Apostille Convention). This means that documents are accepted in these countries without embassy legalization, an Apostille is sufficient to make the document valid in these countries because they are bound by the Apostille Convention. Documents bearing apostilles cannot be rejected on the grounds that there is no embassy seal.
More and more countries are joining the Apostille Convention. However, there are still a great number of countries that have not. If your documents are intended for one of these countries, be prepared that the legalization procedure will be much longer and much more complicated than in case of an apostille. For example, in case of a personal document like a power of attorney, the procedure for most countries will be as follows: (1) notrary public - (2) county clerk (in some states) - (3) secretary of states - (4) U.S. State Department in Washington DC - (5) embassy or consulate of the country where the power of attorney will be used. This is not a simple procedure, and the previous step does not guarantee that the next step will be successful. The document can be rejected at the level of the county clerk or secretary of state because the notary did not include the venue in the notarial statement or because the wording of the notarial stament is wrong... The document can be rejected at the state level for other reasons, or at the embassy because the wording in the power of attorney does not meet the requirements of the receiving country. Some embassies have jurisdictions, and only accept documents originating in certan states, in this case step (4) is not even required. Some embassies do not accept certain documents for legalization at all, and even if you completed steps (1) to (4), the document will not be accepted by the embassy. In short, you are better off in hands of a trained professional if your document is intended for one of the countries listed below:
Afganistan, Algeria, Angola, Bangladesh, Benin, Bolivia, Brazil (until August 2016), Burkina Faso, Cambodia, Cameroon, Canada, Cape Verde, Chad, Chile (until August 2016), China, Congo, Cuba, Egypt, Equatorial Guinea, Erithrea, Ethiopia, Gabon, Gambia, Ghana, Guatemala, Haiti, Indonesia, Iran, Iraq, Jamaica, Jordan, Kenya, Kuwait, Laos, Lebanon, Libya, Madagascar, Malaysia, Mali, Morocco (until August 2016), Mozambique, Nepal, Niger, Nigeria, Pakistan, Philippines, Qatar, Rwanda, Saudi Arabia, Senegal, Sierra Leone, Singapore, Sri Lanka, Sudan, Syria, Taiwan, Tanzania, Thailand, Togo, Tunisia, Turkmenistan, Uganda, United Arab Emirates, Vietnam, Yemen, Zambia, Zimbabwe.
The general rule is that your document has to be apostilled in the state where it originated. For example, if your document was notarized in Alabama it requires an Alabama Apostille, if your marriage certificate was issued in Nevada - it must be apostilled in Nevada, if your document was issued by a federal agency - it must be apostilled by the U.S. State Department in Washington, DC.
Almost any document can be apostilled or authenticated by a foreign embassy, including birth certificates, marriage certificates, death certificates, divorce records, diplomas and transcriplts, powers of attorney and consents, affidavits, criminal background checks (both federal issued by the FBI and local and statewide), U.S. residency certificates (also known as Form 6166), copies of passports and IDs, employment verification letters, articles of incorporation, organization, association, etc., certificates of good standing, corporate minutes and resolutions, corporate bylaws and LLC agreements, and many many othersetc. The legalization requirements depend on the document and on the state where the document originated. Foreign Documents Express will provide a free evaluation of your document, and advise what needs to be done in case your document is not acceptable as is.
Yes, we will ship you document to any address you will provide. The FedEx within the United States is free. We also ship internationally to all countries of the world. All you have to do is provide the shipping address where you want the documents forwarded.
Yes, we ship internationally.We only use FedEx for shipment as we find this company most reliable.
Here you will find the state-by-state guidelines for document preparation if you want to get an apostille from any particlular state. Please note that the requirements differ greatly state by state. A good example will be the requirements for submitting birth certificates. In the State of Virginia, for example, a certified copy must be issued within the last 12 months, old documents are not accepted. In the State of California only certain signatures on birth certificate make them eligible for apostilles, if the document does not have the rquired signature, it either needs an additional legalization step or is not acceptable at all. In the State of New Jersey locally issued birth certificate cannot be apostilled, and the state issued birth certificates can be signed either by the State Registrar of Deputy State Registrar. And in the State of Florida, Deputy's signature is not acceptable! This is why it's very important to check the requirements before you submit your document! Or save time, and email the document to us for a free evaluation. We know all the requirements!
Alabama Apostille * Alaska Apostille * Arizona Apostille * Arkansas Apostille * California Apostille * Colorado Apostille * Connecticut Apostille * Delaware Apostille * District of Columbia Apostille * Florida Apostille * Georgia Apostille * Hawaii Apostille * Idaho Apostille * Illinois Apostille * Indiana Apostille * Iowa Apostille * Kansas Apostille * Kentucky Apostille * Louisiana Apostille * Maine Apostille * Maryland Apostille * Massachusetts Apostille * Michigan Apostille * Minnesota Apostille * Mississippi Apostille * Missouri Apostille * Montana Apostille * Nebraska Apostille * Nevada Apostille * New Hampshire Apostille * New Jersey Apostille * New Mexico Apostille * New York Apostille * North Carolina Apostilles * North Dakota Apostilles * Ohio Apostilles * Oklahoma Apostilles * Oregon Apostilles * Pennsylvania Apostilles * Rhode Island Apostille * South Carolina Apostille * South Dakota Apostille * Tennessee Apostille * Texas Apostille * Utah Apostille * Vermont Apostille * Virginia Apostille * Washington Apostille * West Virginia Apostille * Wisconsin Apostille * Wyoming Apostille