Foreign Documents Express

Apostille and Embassy Legalization Services

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Pennsylvania State Apostille

  • Pennsylvania Apostille Services

Hague Apostilles from the State of Pennsylvania:

Price: $175

Processing time: 2-3 business days + mail

How to Order:

buttons1-ligth_blue_1_1 Complete the Order Form

buttons1-ligth_blue_1_2 Send the original document(s) and the Order Form to

Foreign Documents Express
123 Seventh Avenue, Suite 175
Brooklyn, NY 11215

free_2To check if your document qualifies for a Pennsylvania apostille, email a copy for a free evaluation.


Document Legalization Guidelines:

The following documents are acceptable for Pennsylvania State Apostilles:

check_mark_2_1 documents notarized by a Pennsylvania Notary caution-sign2 Birth, death, marriage and divorce records cannot be notarized
check_mark_2_1 county documents signed by the clerk in charge of the county office caution-sign2 documents ARE NOT ACCEPTABLE if they are signed by an assistant or deputy clerk
check_mark_2_1 certified copies of Birth Certificates, issued by Pennsylvania Department of Health
check_mark_2_1 Death Certificates signed by the State Registrar caution-sign2 Death Certificates ARE NOT ACCEPTABLE if they are signed by a local registrar
check_mark_2_1 certified copies of Marriage Certificates and Divorce Records issued by Pennsylvania County courthouses
check_mark_2_1 documents issued by Pennsylavania Department of State
 

 
Your Document is Not Acceptable?   Need Legalization for a Non-Hague Country?
Ask about our Document Retrieval Services  

Frequently Asked Questions About Pennsylvania Apostilles:


  • What is a Pennsylvania Apostille? backToTop

A Pennsylvania Apostille (a.k.a. Secretary of State Apostille, Department of State Apostille, Hague Convention Apostille, Pennsylvania State Apostille, apostille certificate, or apostille seal, often misspelled as "apostile", "apostil" or "apostill") is an international seal which will make your Pennsylvania document valid in a foreign country that joined the Hague Convention.

  • What does a Pennsylvania Apostille look like? backToTop

A Pennsylvania Apostille is a separate page attached to the document. Unlike Apostilles in many other states, it does not have a gold seal.   

  • What signatures do Pennsylvania Apostilles attest to? backToTop

Pennsylvania Apostilles attest to the legal status of notaries public qualified in the State of Pennsylvania, and selected public officials, such as county clerks, the State Registrar of Vital Records, Pennsylvania Secretary of State.

  • How are Pennsylvania official vital records apostilled? backToTop

To be acceptable for legalization, Pennsylvania birth certificates and death certificates must be certfied copies issued by the Department of Health of the Commonwealth of Pennsylvania and signed by the State Registrar. Marriage Certificates must be certified copies signed by the Register of Wills or Clerk of the Ophan's Court in the county where the marriage was registered, Vital Records (Birth, Marriage and Death Certificates) CANNOT BE NOTARIZED.

Pennsylvania Divorce Judgments must be signed by the County Clerk in the county where the divorce was granted. Signatures of Deputies and Assistants ARE NOT ACCEPTABLE for legalization.

  • How do I get a Pennsylvania Apostille for my school records? backToTop

You must submit original transcripts, attendance records and other school records signed by the appropriate school official (original signature) and properly notarized by a Pennsylvania Notary Public

If you need an Apostille for your original diploma - you must submit a Certified diploma with an original signature by the appropriate school official and properly notarized by a Pennsylvania Notary Public.

If you cannot get your school records certified and notarized, please contact us.

  • How are Pennsylvania legal documents apostilled? backToTop

Power of attorney signed by the person giving the power of aqttorney to another, and properly npotarized by a Pennsylvania Notary Public.

Recorded deeds, wills and other estate documents - certified or exemplified copies issued by the court of the County where these records are on file.

  • How do I get Pennsylvania Apostilles for adoption documents? backToTop

Homestudies, references, doctor's statements, financial statements, police clearances must be original documents signed by the person making the document and and properly npotarized by a Pennsylvania Notary Public.

Pennsylvania Vital Records (birth certificates, marriage certificates, death certificates) must be certfied as described above.

  • What is the procedure of getting a Pennsylvania Apostille for a written document? backToTop

Any written document must be original, with an original signature of the signer, and properly notarized by a Pennsylvania Notary Public.

  • Are documents in foreign languages acceptable? backToTop

Documents in foreign languages are acceptable as long as the notarial statement is in English and they are properly notarized by a Pennsylvania notary.

  • Can I get a Pennsylvania Apostille for a notarized copy of a document? backToTop

By law, Pennsylvania notaries cannot notarize copies of the documents. To be acceptable for a Pennsylvania apostille, a notarized document must have two signatures: the signature of the signer and the signature of the notary public who notarizes the signature of the signer. If you document is not a public document (for a example, if you need to notarize a copy of your passport, ID, a copy of your utility bill, etc.) you can write an affidavit confirming that the attached copy of the document is a true and correct copy of the document in your possession, sign it, and have your signature notarized by a Pennsylvania notary. Then your document will be acceptable for a Pennsylvania Apostille.

  • How can I get a Pennsylvania Apostille for a copy of my passport? backToTop

Write an affidavit confirming that the attached copy is a true and correct copy of your passport, attach a copy of your passport, sign the affidavit, and have your signature notarized by a Pennsylvania notary. Then your document will be acceptable for a Pennsylvania Apostille.

  • From what Pennsylvania counties can the documents originate? backToTop
Documents can originate from Adams County, Allegheny County, Armstrong County, Beaver County, Bedford County, Berks County, Blair County, Bradford County, Bucks County, Butler County, Cambria County, Cameron County, Carbon County, Centre County, Chester County, Clarion County, Clearfield County, Clinton County, Columbia County, Crawford County, Cumberland County, Dauphin County, Delaware County, Elk County, Erie County, Fayette County, Forest County, Franklin County, Fulton County, Greene County, Huntingdon County, Indiana County, Jefferson County, Juniata County, Lackawanna County, Lancaster County, Lawrence County, Lebanon County, Lehigh County, Luzerne County, Lycoming County, McKean County, Mercer County, Mifflin County, Monroe County, Montgomery County, Montour County, Northampton County, Northumberland County, Perry County, Philadelphia County, Pike County, Potter County, Schuylkill County, Snyder County, Somerset County, Sullivan County, Susquehanna County, Tioga County, Union County, Venango County, Warren County, Washington County, Wayne County, Westmoreland County, Wyoming County, York County
  • What countries accept Pennsylvania apostilles? backToTop

Albania, Andora, Antigua and Barbuda, Argentina, Armenia, Aruba, Australia, Austira, Azerbaijan, Bahamas, Barbados, Belarus, Belgium, Belize, Bosnia, Botswana, Brunei Darussalam, Bulgaria, China (Hong Kong & Macao Sar only), Colombia, Cook Islands, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, Dominica, Dominican Republic, Ecuador, El Salvador, Estonia, Fiji, Finland, France, FYR of Macedonia, Georgia, Germany, Greece, Grenada, Honduras, Hungary, Iceland, India, Ireland, Israel, Italy, Japan, Kazakhstan, Korea, Republic of, Latvia, Lesotho, Liberia, Liechtenstein, Luxembourg, Malawi, Malta, Marshall Islands, Mauritius, Mexico, Moldova, Monaco, Montenegro, Namibia, Netherlands, New Zealand, Niue, Norway, Panama, Peru, Poland, Portugal, Romania, Russian Federation, Samoa, San Marino, Serbia, Seychelles, Slovakia, Slovenia, South Africa, Spain, St. Kitts and Nevis, St. Lucia, St. Vincent & the Grenadines, Suriname. Swaziland, Sweden, Switzerland, tonga, Trinidad and Tobago, Ukraine, United Kingdom, United States, Venezuela



apostille stamp pennsylvania

Pennsylvania State Apostilles - Prepare for a Long Wait or Use an Agent Service

For some reason, it takes Pennsylvania Secretary of the Commonwealth a really long time to attach an apostille certificate to your document... You will have to wait for two weeks to get your document apostilled, and two weeks are not even guaranteed! We visited the Office of the Secretary of the Commonwealth on several occasions, and did not see crowds of apostille-seeking clients, may-be just one or two people. The question "why does it take so long?" remained without an answer. This is why you definitely need an apostille agent to expedite your order. Do not trust your document to legal couriers, they do not guarantee that your document will be accepted. They will just take the document to the Office of the Secretary of the Commonwealth, and if the document is rejected they will send it back to you without an apostille. Why? The answer is simple: they are not legalization experts, just couriers. It is not their responsibility to evaluate your document before taking it to the apostille-issuing agency. We hope we've convinced you that trusting an apostille agent (Foreign Documents Express) is absolutely necessary if you need fast and reliable apostille service in the State of Pennsylvania!

 
 

Our office will be closed Friday, April 25th - Friday, May 2nd.

Our mail room will be receiving mail and we will resume the processing of your orders on May 5th.

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