Letter of Exemplification for New York City birth and death records. New York apostille.
 

Letter of Exemplification: do you need it to get a New York apostille?

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JULY 28, 2016

Exemplification blogA Letter of Exemplification (also called "Exemplification of Birth or Death Record") is a page attached to a New York City birth (long form only) or death certificate. It is signed by a Deputy City Registrar. Is a Letter of Exemplification required for a New York apostille?

New City birth and death certificates can be apostilled / legalized with or without exemplification letters.

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Exemplification of Birth or Death Record

exemplification letterExemplification of Birth or Death Record is a separate page which the New York city Department of Health and Mental Hygiene attaches to NYC birth and death certificates. Exemplification means "an attested copy of a document, under official seal" and the Exemplification Letter does exactly that -attests that the attached birth or death certificate is a true certified copy. The reason for issuing a Letter of Exemplification is mere convenience. The New York City County Clerk's Office does not have the signature of the City Registrar on file, and cannot authenticate this signature directly. However, the signatures of Deputies City Registrar who sign Letters of Exemplification are on file with this office.

If you requested a copy of a birth or death certificate from the New York State Department of Health and Mental Hygiene, and need to get a New York apostille for it, it can come with or without a Letter of Exemplification. Exemplification letters can only be issued at the time a certified copy of the birth or death certificate is issued. You cannot request a Letter of Exemplification separately. So if there is a specific requirement by the receiving foreign agency that the document has to be accompanied by a Letter of Exemplification, ufortunately, you need to start the process all over again. If, however, there is no such requirement, your document can be apostilled without a Letter of Exemplification.

Long Form Birth Certificate with a Letter of Exemplification

tip apostillePlease note that a few consulates (e.g. the Italian consulate, for the purpose of obtaining Italian citizenship) specifically require that you submit a long form birth certificate with a Letter of Exemplification. Please follow the consulate requirements. However, if a Letter of exemplification is not specifically required (like in 99% of the cases), your birth certificate can be apostilled / legalized without it.

Exemplified/Non-exemplified records: Prices, processing time, order form

 
price 4New York apostille: $175 (FedEx 2nd day within the U.S. is included).
Processing time: 2-3 bus. days + mail.
Embassy legalization: $375 (most embassies)
Processing time: depends on the embassy.
FedEx (standard overnight): $25
FedEx (2nd day): $20
FedEx (standard overnight): $30
FedEx International: $75 (most countries)
FedEx International to Eastern Europe, South America, Africa: $115
FedEx International to Eastern Europe and South America:
 
 
Complete the Order form and enclose it with your documents. Our mailing address is
Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

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Apostilles in some state and federal agencies are still being processed with delays. Please contact us for processing times. 

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Our guarantee: if we are not able to apostille your document(s), we will issue a 100% refund.

We process documents for all countries. 

We process documents from all 50 U.S. States (apostilles and certifications), the U.S. Department of State in Washington DC (federal apostilles and certifications), and all foreign embassies/consulates.

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Foreign Documents Express is a registered service provider with the Secretary of State - authentications, Hague apostilles, and certification.

Our mailing address is

Foreign Documents Express
331 Newman Springs Rd., Bldg. 1
4th Floor, Suite 143
Red Bank, NJ 07701

Phone: (646) 267-1140

Fax: (800) 905-0421

We accept all major credit and debit cards. We also accept checks (including personal checks), money orders, PayPal, MoneyGram, Western Union, bank transfers.

Major credit cards accepted

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You can call us at (646) 267-1140 with any questions about apostille process. We are available Monday - Sunday, 9 a.m. to 9 p.m. to answer your questions. You can also fax or email copies of your documents for a free evaluation. We will advise if your documents qualify for apostilles and, if not, what steps need to be taken.

Processing times differ depending on nature of your documents. In each case will provide the time estimate, and will do our best to meet the deadline.

Delivery by USPS Priority mail (within the U.S.) is included in the price. FedEx (2nd day, within the U.S.): $20, FedEx (standard overnight): $30. We ship internationally. FedEx International to most countries is $75 (FedEx to Eastern Europe and South America is $115).

Apostilles and embassy legalization procedures are not complicated if you entrust your documents to legalization experts who know the requirements of U.S. apostille agencies, foreign consulates and embassies and the requirements of the receiving organizations in foreign countries.